Choose addresses and ownership
- Use named accounts for people and shared addresses such as support or billing where appropriate.
- Keep domain and administrator access owned by the business, not a former employee or vendor.
- Document recovery methods before creating staff accounts.
Choose an email provider
- Microsoft 365 and Google Workspace include mail, calendars, and collaboration tools.
- Basic mailbox hosts may cost less but provide fewer business controls.
- Compare storage, mobile support, security, shared mailboxes, and migration needs.
Connect and secure the domain
- Add the exact MX, SPF, DKIM, and verification records supplied by the provider.
- Enable multi-factor authentication for every account.
- Test incoming, outgoing, recovery, and mobile access before retiring an old mailbox.
Stop guessing when the problem keeps coming back
Get help when existing mail must be migrated, DNS is unfamiliar, or the business needs shared mailboxes and administrator controls.